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Joseph E. Bellis Medical Library: Protected Health Information (PHI)

St. Mary Medical Center, Long Beach, CA

Protected Health Information

Confidential Patient Information Reminders

Protected Health Information (PHI) consists of all information created or received about an individual relating to their past, present, and future physical or mental condition, as well as all data that is related to the payment for the provision of health care. Only individuals with a "need to know" should have access to patients protected health information.

Questions? Review the Dignity Health HIPAA Handbook for more information on HIPAA and PHI. 

Faxing/Printing PHI

Protecting Patient Privacy: Rules for Fax Machines

Image result for faxing
  1. ​​​​Be sure to have the correct fax number and enter the fax number correctly.
  2. Faxes containing PHI should always include a COVER SHEET with a confidentiality notice requesting that faxes sent to the incorrect destination be destroyed, and also requesting notification to the sender of such errors.
  3. Sensitive faxes should NOT be left sitting in or around the machine.

Need Help? Virtual Librarain Available

Ask the Librarian! 
Please email for quick response while I work from home!
WFH: (714) 886-9067
Office Voice Mail (562) 491-9295 x 3295
Librarian Hours: Monday-Thursday 8am-4:30pm
Librarian at Medical Staff Administration Hours: Friday 8am-4:30pm

HIPAA Penalties

Developed by Judy Kraemer, MLIS, MBA, Medical Librarian, Esmeralda Herrejon, Library Intern at St. Mary Medical Center, Long Beach